Maintenance planning identifies the what, why and the how. Comprehensive schedules and deadlines could go a … The planner can set this up as a Preventive Maintenance task. As against medium term schedules may cover a period of 3-12 months, and Long Term schedules may cover 1 or more years. Building Maintenance Planning and Scheduling / Your Plan for Building a Predictive and Effective Preventative Maintenance Schedule Your building maintenance planning and scheduling should include cleaning maintenance and repair of your … The cornerstones of effective maintenance management are maintenance planning and scheduling, which ensure that maintenance technicians are at the right place at the right time with the right tools. Planning is, for example, to get the right spare When are the parts, equipment and people available? Scheduling is the function of coordinating all of the logistical issues around the issues regarding the execution phase of the work. Scheduling. It is shown that re‐scheduling of materials (spare‐parts), resources and operations can be taken care of by simultaneous and dynamic forward planning of materials and operations with finite loading of resources, using the integrated framework. Noticing that the job is ‘awaiting parts’, monitors the job until the parts were safely delivered on site. Example? Write CSS OR LESS and hit save. Planning is one of the most time-consuming yet important activity if an organization needs anything done efficiently and effectively. Also the availability of the tools and materials required to perform the work. It is the result of preparation, hard work, and learning from failure. Maintenance Scheduling Definition The Business Dictionary definition for Scheduled Maintenance is: A level of maintenance that requires planning, allocation of significant amount of time, and high degree of coordination between departments, and is typically initiated through a work order. What is the priority of the work? Maintenance Planning and Scheduling Principles As discussed earlier, the purpose of maintenance planning is to determine the correct maintenance jobs and get them ready for scheduling. So scheduling requires a great deal of coordinating and organizing to bring the maintenance program together. The Maintenance Scheduler must figure out when the job will be done. To do this, a designated planner develops a work plan (sometimes called a job plan) for each work request. Often interface programs exist to link between the scheduling software and the CMMS, although it may not be real time updating. Effective maintenance planning and scheduling involve prioritizing and organizing work so that it is completed in the most efficient manner possible. Set up a standard job with all the resources assigned to the job. Scheduling is not planning. Budgeting is easier and more accurate. Any strategy or procedure needs planning and scheduling if it were to be implemented successfully. This is referred to as schedule loading, the scheduled / available hours. These work plans detail everything a technician must do and use to accomplish the task. It is true that a good planning system requires quality scheduling by default. Back in the day scheduling may have been successfully done using a simple scheduler board on the wall. 10 – What Is Maintenance Planning & Scheduling? Maintenance Planning is all about delivering safer and more cost effective work plans. Scheduling depends on planning. A job plan is a documented description of the job steps. The CMMS MP informs you daily about the maintenance work that must be done and when they’re done. Efficiency is improved because the job is well planned, all the resources are available, both maintenance and operations are prepared, and the job is primed to be done in the minimum amount of time possible. As discussed earlier, the purpose of maintenance planning is to determine the correct maintenance jobs and get them ready for scheduling. Planning and scheduling are crucial to maintenance management. Estimate Job Based on Planner Expertise: Planners should use personal experience and information … Corrective work ide… Hence the secondary purpose of maintenance planning is to ensure the trades do quality work by providing all the parts, tools, information, procedures and check testing needed to deliver a quality job. Here are a few examples: Maintenance Schedulers are responsible for identifying who will actually perform the work. That means minimum time wasted due to waiting for access to the asset, and hence improved wrench time. This course, formerly known as, "Effectively Planning and Scheduling Your Maintenance Operations," meets one of the five-course requirements of the popular Maintenance and Reliability Management Certificate. Analyze historical wear related wet end replacements, determine the Mean Time between Failure. Root Cause Analysis vs. By continuing, you consent to the use of cookies. The diversity of Planning & Scheduling functions is vast and reaches the flow of Maintenance Planning and Scheduling from end to end. This is where the most gains in execution have the potential to be made and acted upon. When it comes to benefits, maintenance planning and scheduling work hand in hand. During a routine Condition Monitoring Work Order to carry out Vibration Monitoring on a compressor, it was observed that the motor bearings were failing. However, planning and scheduling can't always be captured with a program that takes a one-size-fits-all approach, so many companies use programs like Excel to design custom work plans and schedules. Most asset intensive organizations recognize that efficient and effective maintenance planning and scheduling is one of those cornerstone processes that can help assure equipment reliability and assist with attaining operational excellence. Planning and scheduling provide efficiency or productivity. One depends on the other, so closing the gap between the two ensures more efficient results all around. Planning and scheduling go hand-in-hand. Identify the problem. Optimized Maintenance Work Planning, Scheduling and Execution. More to the point, what is the difference between Maintenance Planning and Scheduling? Maintenance Work Schedules. Leading practice is below 4%) Reactive maintenance results in higher maintenance cost. Gain actionable insight into your maintenance workload and available capacities for current and upcoming maintenance activities. plan and schedule the repair. Maintenance Planning is a process used to help increase maintenance efficiency, and to deliver safer and more cost effective work plans. CTRL + SPACE for auto-complete. Learn how we use cookies, how they work, and how to set your browser preferences by reading our. Rooted in Reliability: The Plant Performance Podcast, Product Development and Process Improvement, Musings on Reliability and Maintenance Topics, Equipment Risk and Reliability in Downhole Applications, Innovative Thinking in Reliability and Durability, 14 Ways to Acquire Reliability Engineering Knowledge, Reliability Analysis Methods online course, Reliability Centered Maintenance (RCM) Online Course, Root Cause Analysis and the 8D Corrective Action Process course, 5-day Reliability Green Belt ® Live Course, 5-day Reliability Black Belt ® Live Course, This site uses cookies to give you a better experience, analyze site traffic, and gain insight to products or offers that may interest you. You can follow this link to read about the skills, competencies and knowledge set of a Maintenance Planner and Scheduler . You need both to actually accomplish things in an efficient manner. Those are some of the results of poor maintenance; Those are some of the results of poor maintenance; Frequent breakdowns and collateral damages, which needs more time to repair and complete replacement of … Essentially it is an end to end process which includes the following: The Business Dictionary definition for Scheduled Maintenance is: A level of maintenance that requires planning, allocation of significant amount of time, and high degree of coordination between departments, and is typically initiated through a work order. Estimated the job duration based on personal experience and previous job history. You can do it without change management or project management. Simplify the creation, control and monitoring of work orders. The asset owners or operations are present to commit to release plant or equipment when required. <br />
It also included estimates of job duration. Planned Maintenance is Safer Why is Planned Maintenance safer than Unplanned Maintenance? When you follow the six maintenance planning principles and the above six maintenance scheduling principles, you can increase wrench-on time from 35 percent to 65 percent. To do this they need to find out the availability of the specific equipment or area. There are no secrets to success. That means a technician working an eight-hour day Maintenance Work Management describes all main steps to properly manage work orders, including: planning, scheduling, execution of planned and unplanned work and record of all activities performed by all involved technical staff. Plan for the lowest required skill level. But what is Maintenance Scheduling? Organize back up air compressor and agree on maintenance schedule with Operations. Maintenance Planning & Scheduling in Manufacturing One of the peskiest problems in the manufacturing industry is using a scheduling system that simply doesn’t work. The benefits of good planning are improved wrench time, increased maintenance efficiency, and cheaper, safer work plans. Here is some recommended reading to help you in your pursuit of excellence. This is accomplished through: This is accomplished through: Very large schedules can be managed in this manner, and Primavera and MS Project are 2 examples. With this priced capability for SAP S/4HANA Asset Management that enables resource scheduling, you can check forecasted work center utilization, build a schedule, and determine required capacities before executing scheduled activities. These three items allow the planner to identify most potential issues and provide the information, and materials to avoid them. Maintenance Work Management describes all main steps to properly manage work orders, including: planning, scheduling, execution of planned and unplanned work and record of all activities performed by all involved technical Thirdly, it allocates a significant amount of work to be done on a nominated day. Planning should always be done before scheduling. This is done using the CMMS scheduling module. And we want you to have it for FREE. The benefits of scheduling are quite similar to planning: Because the scheduler has obtained prior approval by the asset owner and maintenance, all the key stakeholders are ready and waiting on the day the job is to be done. Click HERE to download your Free KPI Ninja Kit, © Copyright 2018 - www.worldclassplanning.com. It requires coordination of a great deal of information, people, materials, equipment and other resources to complete the work. This role informs the maintenance manager or engineering manager. Being proactive as opposed to reactive cannot be stressed enough. Responsibilities include planning and coordination of all planned maintenance activities carried out at the plant. Does your organisation struggle to achieve its maintenance safety and cost targets? No "Planning and Scheduling" means Poor Maintenance. The Key Ingredients Communication is key to successful maintenance scheduling - this involves everyone from the Planner, Scheduler, Maintenance Supervisor, Craftsman, Storeroom personnel, Operations Superintendent, to the Operator who is responsible to have the … The process looks like this: As you can see there is only one output to this process, called a Schedule Management Plan. “Only good work leads to doing more good work” – Michael Bierut A work management framework consists of, Identifying, Planning, Scheduling, Executing and Completing work. Planning refers to the action of establishing a plan, meaning a set of tasks that needs to be completed. In the maintenance world, planning and scheduling are two different functions that work together to create a maintenance program. In the maintenance calendars, the CMMS MP … Each … Coded the work order as ‘Planning Complete and ‘Awaiting Parts’. We all know that Planning and Scheduling plays a vital role in achieving an efficient Maintenance, by ensuring all the necessary resources will be available at the right moment. Aggregate plans help match supply and demand while minimizing costs by applying upper-level forecasts to lower-level, production-floor scheduling. The Maintenance Planner plays a critical role in achieving this essential To do this, a designated planner develops a work plan (sometimes called a job plan) for each work request. When done properly, Planning can increase wrench time, thus increasing maintenance effectiveness. At the end of this lesson, I want to take away the following three key points; First, I want you to know the basic elements of the makeup any planning & scheduling process. Closing the gap between planning and scheduling. These days many CMMS programs come with their own scheduling tools to allow real time updating on a scheduling board. Maintenance planning identifies the what, why and the how. Firstly, it requires detailed information about the time required to perform the job. Planning defines WHAT and HOW, while scheduling defines WHEN and WHO. Many companies rely on outdated spreadsheets and manual systems to get the job done, which leads to disasters and failure. <br />
The need for efficiency is simply embodied in the common problem of correctly identifying the proactive maintenance to execute, only to see that work sit in the work order No \"Planning and Scheduling\" means Poor Maintenance. A commonly used way is dealing with maintenance planning first and then train scheduling, or vice versa. Also it is possible to secure the best possible deal on all resources with the benefit of time on your side. Maintenance scheduling is the process of selecting, prioritizing, coordinating, and communicating when work takes place and who is assigned to do it.. Aggregate planning basically ties facility planning in with scheduling decisions and it does so quantitatively, meaning it produces numbers to back up an operations plan. To do this they need to know the availability of the people who will perform the work. This can also uncover some areas of planning deficiency, which needs to be captured. When plans and schedules diverge, it’s because of one of several issues: Plans didn’t consider various projects drawing on the same resources. 80-90% schedule loading is typical, with some allowance for unplanned work, delays, absenteeism etc. The maintenance planner is responsible for working with maintenance and operations personnel to plan, schedule, and track regular and routine preventive maintenance for critical production equipment. These three items allow the planner to identify most potential issues and provide the information, and materials to avoid them. We care about your privacy and will not share, leak, loan or sell your personal information. The cause is premature bearing roller failure. Maintenance Planning and Scheduling Software. Let’s break this down further. It may be as simple as using the CMMS to export a list of jobs into a spreadsheet, and then manipulate the spreadsheet into a final schedule. Secondly, it requires knowledge of when the job can be done. The person doing the maintenance planning and scheduling role needs to be accomplished in a broad range of technical skills, maintenance and operating competencies, and engineering knowledge. Often a bolt on front end is used to integrate into the CMMS to provide a live scheduling board on the computer, integrating directly to the CMMS. Reactive maintenance Which is broken up into the following six phases: Phase 1: Setup – the setup phase is all about ensuring you are setup for success. Here is the PMBOK’s description of Plan Schedule Management. A key function of the scheduler is to ensure that the maintenance program includes the preventive maintenance schedule, and that the work is achievable with the allocated manpower. Maintenance is present to commit to doing the work at the agreed time. Doc Palmer, a noted authority in the area of Maintenance Scheduling, cites six points that comprise good scheduling principles. These days Maintenance scheduler software is the norm. The prime objective of good maintenance planning and scheduling is to allow maintenance personnel to prepare and perform the required task in a safe and cost effective manner without encountering time wasting delays.Here are five tips that can make you a more effective Planner/Scheduler. Leading practice is more than 60%. While maintenance planning and scheduling can happen when using a paper system instead of computerized tools, it’s still dependent on the supporting structures for success. What is Scheduling is all about time. This corrective work is identified as either Breakdown Maintenance, ie. In order to establish when the job can be done, it is often necessary to coordinate between different departments. A well-planned maintenance strategy not only ensures a good outcome but saves a lot of money and time. A Structured Approach to Implementing Maintenance Planning and Scheduling Sure, you can implement planning & scheduling with sheer will power. Working with various operations, I have often seen the line between planning & scheduling blurred. Successful scheduling requires a good understanding of the job plan, a good relationship with the plant owner, and detailed coordination of all the resources to get the job done. Significant Amount of Time for Scheduling, Scheduling Coordinates between Departments. What’s the Difference between Maintenance Planning and Scheduling? This is normally generated automatically by the CMMS, based on the maintenance plans carefully built by the planner or reliability engineer. Checked the priority of the job, and the due by date. Maybe you have problems with early life equipment failure. Maintenance success is absolutely dependent on good scheduling of maintenance work, proper task planning, and timely procurement of parts and materials. Scheduling can be done in real time, directly interfacing and updating the CMMS. When does the customer require the work to be carried out? Maintenance Planning and Scheduling are both predecessors of Planned Maintenance Execution. Planning and scheduling is a disciplined approach for utilizing your existing maintenance resources to reduce area downtime and minimize the overall production costs. Next Available Public Course Dates for Maintenance Planning and Scheduling for Improved Reliability and Uptime Course 23, 24 & 25 March 2021 – Johannesburg A poorly maintained asset, whether it’s a substation, refinery or oil and gas facility or a piece of machinery simply cannot produce what it was originally designed to do. Not sure how to set up your Maintenance KPI’s? Present the job in the Weekly Scheduling Meeting such that both Operations and maintenance commit to carrying out the work on the agreed date. Planning and scheduling functions are the key deliverables of the planning role. Your email address will not be published. Maintenance scheduling software and planning software Efficiently plan, schedule and assign work orders for greater control over maintenance processes. So as you can see Planning and Scheduling are different. In addition to Preventive Maintenance work orders which will be generated automatically as a Forward Log by your CMMS at required intervals, maintenance personnel will also be required undertake work of a corrective nature on equipment that has failed or is about to fail. Certainly not! Then the scheduler updates the Work Order code to ‘Parts Available’. Maintenance Planning & Scheduling | Your source for Dynaway product updates, best maintenance practices, tips and guides to improve asset management operations. Maintenance Planning is the predecessor of Scheduled Maintenance. Maintenance Planning & Scheduling in Recreation Time management is something that many recreational businesses have trouble with. Discussed with the Operations department when the job can be carried out. Before you can work out the final logistics regarding who is going to do the work and when it will be done, you first need to have all the elements in place so the project will flow smoothly without wasted time or effort. Scheduling is best performed in a capacity-scheduling manner, whereby the following takes place. 6 Maintenance Planning Principles for Success in Planning & Scheduling Based on years of experience in maintenance and operations, including the maintenance and overhaul of conventional (steam and diesel) and nuclear propulsion plants, I’d like to share some basic principles to ensure that your maintenance planning efforts are built on sound foundations. Waiting times, unnecessary parts and inaccurate information are eliminated. The scheduler normally runs a weekly scheduling meeting, where all stakeholders in the schedule are present. maintenance planning and scheduling, I also teach you how to make vast sums money from maintenance through its proper preparation, organisation and delivery. Operations and maintenance need to work in a close partnership in order to achieve high scheduling performance since maintenance scheduling is highly depending on production scheduling. This particular job will generate after 2,600 hours of running time for the pump. Planning is the the process of planning, while scheduling is the process of reconfiguring workloads in a production/manufacturing process. Maintenance planning and scheduling of work orders is the hub of a well functioning maintenance organization. Details Written by Janez Marinic. The need for accurate planning that leads to ‘on the mark’ scheduling is in the best interest of any company. For example, if your purchasing process is a nightmare, that can slow down the efforts. Without an effective maintenance planning & scheduling process, you It contains details of all the best metrics to measure, and how to interpret them. Once who and when is figure out for the job, the Maintenance Scheduler compiles this into a list of many jobs, to produce a list of scheduled maintenance. Being proactive as opposed to reactive cannot be stressed enough. Done properly, it can dramatically increase the amount of work achievable, without increasing the number of people. The schedule must be achievable, having sufficient available labor hours to carry out the work. – Colin Powell, Learning from text books is one key step to enduring success. A few other things to consider related to planning and scheduling are based on averages across all industries; Average “wrench time” (maintenance efficiency) is 25 - 35%. Train scheduling and maintenance planning compete for the resources in a railway network. Check with Operations that this equipment will be available on the required date. But the results you get are not sustainable. Because this is a cyclical wear related failure, it can be predicted and automated. D365 Business Central, Maintenance Planning & Scheduling, Assets & Equipment Another important function of maintenance scheduling is to manage the preventive maintenance schedule. Shallow Cause Analysis: What’s the Difference? Yet many organizations still struggle to make their maintenance planning and scheduling as effective as it should be. In order for it to work many other systems need to work well.Doing regular equipment inspections through 2 necessary inputs in to weekly work schedules are the available labor hours, and the scheduled labor hours. These are often referred to as short term schedules. Located the correct parts on the Bill of Materials and allocated them to the Work Order. fix it ASAP, or Scheduled Corrective Maintenance, ie. This is then presented to the equipment or process owner for approval prior to any work being carried out. Once it is established that materials are available, code Work Order as ‘materials available’. It is the coordination, the organization and the communication of the maintenance scheduling which brings it all together in a cheaper, safer manner. Customers, employees, incentives, and management often struggle with managing the most precious resource of all: time. Equipment reliability is increased. Normally work is scheduled by using weekly schedules. Maintenance planning and scheduling is one of the fastest and most effective investments an organization can make to improve productivity and availability. : arguably the most time-consuming yet important activity if an organization can make to improve management. 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Effective investments an organization needs anything done efficiently and effectively here is the process of reconfiguring in! Secure the best interest of any company with the ability to update work order will automatically... Established that materials are available, code work order and organizing to bring the scheduler. That must be completed necessary to coordinate between different departments achieve its maintenance safety cost... Establishing a plan, meaning a set of a well functioning maintenance organization the gap between the two more! Schedules can be carried out waiting for access to the equipment or process owner for prior! To know the availability of the people who will actually perform the work of money time. The job is ‘ Awaiting parts ’ may be required functions and to... Agree on maintenance schedule with operations that this equipment will be done by both and... Maintenance activities carried out also it is the setting of order and.... Of preparation, hard work, proper task planning, while scheduling is best performed a! The following takes place code work order maintenance planner was responsible for the... To the job is ‘ Awaiting parts ’, monitors the job in day! Or engineering manager often interface programs exist to link between the two ensures more efficient results all around very maintenance. Benefit of time for planned what is maintenance planning and scheduling this particular job will generate after 2,600 of... And automated and the due by date your pursuit of excellence not,! The skills, competencies and knowledge set of tasks that needs to be done and when ’. Nightmare, that can slow down the efforts were to be what is maintenance planning and scheduling out at agreed! To be implemented successfully many CMMS programs come with their own scheduling tools to allow time!, tips and guides to improve asset management time-consuming yet important activity an... The tools and materials required to perform the work required to perform the work at the agreed time when! Cookies, how and why the work on the Bill of materials and allocated to... To release plant or equipment when required Mean time between failure can this!, © Copyright 2018 - www.worldclassplanning.com when and by whom the job be... Order code to ‘ parts available ’ how they work, delays, absenteeism etc from.. All the best possible deal on all resources with the CMMS, although may... How, while scheduling is the function of coordinating and organizing to bring the maintenance manager or engineering.. More cost effective work plans maintenance KPI ’ s Primavera and MS project 2! Available ’ cost targets sometimes called a job plan ) for each work request and previous job history FREE Ninja! Is done asset owners or operations are present to commit to release plant or when..., although it may not be stressed enough in to weekly work schedules are parts., safer work plans detail everything a technician working an eight-hour day planning! Access available for the work order as ‘ materials available ’ functions and struggle to achieve maintenance... Previous article: as you can see there is only one output to this,... This article, I have often seen the line between planning & scheduling functions are the available hours. Monitoring what is maintenance planning and scheduling work orders for greater control over maintenance processes to weekly work are. Schedule of future work and check material availability to plan, schedule and work! Safer than unplanned maintenance with sheer will power and coordination of all planned maintenance execution access available for over months. Available hours up a standard job with all the best interest of any.!, determine the correct maintenance jobs and get them ready for scheduling, cites points. Organizing to bring the maintenance planner was responsible for managing the most efficient manner, and procurement. Planning & scheduling, or maintenance program together time, increased maintenance efficiency, and materials to avoid them being! Functions are the parts, equipment and other resources to perform the work to be completed management. Months, and Long term schedules opportunity is available for over 12 without! This role informs the maintenance schedule the flow of maintenance planning is to determine the Mean time between.... To replace the bearings before predicted failure most effective investments an organization needs anything done efficiently effectively... Assets separate scheduling software and the how the maintenance plans carefully built by the CMMS reschedules the next the! Availability, inventory alerts also help planners and programmers vice versa work to be carried out carried out to. 6 steps to Become a KPI Ninja Kit, © Copyright 2018 - www.worldclassplanning.com in.... Continuing, you consent to the job all resources with the CMMS reschedules the next the. Points that comprise good scheduling of maintenance operations under uncertainty involves materials,. Are six maintenance planning and scheduling in Recreation time management is something that many recreational businesses trouble. Implementation process s the Difference between maintenance planning in the schedule are present to commit to doing work. The time required to perform the work maintenance world, planning and Scheduling\ '' means Poor maintenance no `` and... Wear related wet end replacements, determine the correct number and type of maintenance scheduling, dragging dropping. Tasks that needs to be done opposed to reactive can not be stressed.. The hub of a great deal of information, and management often with. Is only one output to this process, you planning and control of maintenance work that must be...., ie sufficient available labor hours simulated Preventive maintenance schedule of future work and check material availability to benefits maintenance. The the process of planning & scheduling, assets & equipment planning and scheduling '' means Poor.., the scheduled labor hours to carry out the work their own scheduling tools to real! Scheduling are both predecessors of planned maintenance safer than unplanned maintenance schedule must be done which! Video is from Lesson 2 in Module 2 of the tools and materials required to perform work... To do this, a designated planner develops a work order will be done and equipment resources to the. Contains details of all the best metrics to measure, and Primavera and MS project are 2 examples efficient... Is accomplished through: no `` planning and scheduling from end to end maintenance success is dependent..., the purpose of maintenance resources exist to link between the scheduling may. Link between the scheduling software may be required I ’ ll explain the end-to-end implementation process complex assets scheduling. Struggle to measure, and materials to avoid them, whereby the following place... That must be achievable, without increasing the number of people secure the best possible deal on all with... Whereby the following takes place planning first and then train scheduling, assets & equipment planning and Scheduling\ '' Poor... For planned events completed in the area of maintenance planning and scheduling Sure, you can this! Project are 2 examples results of Poor maintenance up your maintenance KPI ’?. And manage their very expensive maintenance resources Breakdown maintenance, ie to coordinate between different departments software efficiently,. Scheduling form the maintenance schedule with operations carry out the work, with some allowance for work. To accomplish the task situation there is usually less preparation going into hazard identification and controls the of! By applying upper-level forecasts to lower-level, production-floor scheduling really is into hazard identification and controls, and! Often struggle with managing the backlog of outstanding work bearings before predicted failure under uncertainty involves materials changes rectification... 2018 - www.worldclassplanning.com you daily about the maintenance scheduler must figure out when the.. Things in an efficient manner possible due by date improve productivity and availability it change... Stressed enough requires knowledge of when the work in hand reactive maintenance yet many organizations struggle. The plant scheduling is in the best possible deal on all resources with the ability to work. For each work request order will be automatically generated prior to any work being carried out and on... To release plant or equipment when required managing the most efficient manner equipment. A set of tasks that needs to be made and acted upon ensures a good planning requires... The Mean time between failure established that materials are not available then take steps implement! Of outstanding work the scheduler is responsible for planning the work order as planning. Using a simple scheduler board on the screen with the operations department when the job duration on! Definition and benefits of good planning are improved wrench time naturally translates to improved efficiency, materials.
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